What would happen if you were travelling abroad and had a medical emergency? Would emergency medical personnel have access to information about your allergies and medical history?
If your home is hit by a fire or natural disaster, will there be safe copies somewhere else with information about your mortgage, marriage certificate, and property?
If you succumb to an injury or are suddenly stricken by a fatal illness, will your loved ones know whom to contact, your final wishes, and where all your personal and financial records are stored?
None of these situations is pleasant to think about, of course. But our firm is here to help you address these issues. Uploading the 30 documents shown in the graphic above can provide you with peace of mind and be crucial in a family emergency.
So we recently began utilizing a secure online vault created expressly for private wealth advisors.
Our firm has absorbed the expense of this online vault system to provide you and your family with a way to store personal financial data securely not only because we believe that transparency about your financial situation will strengthen our relationship with you by keeping you fully informed, but also because we are certain this vault will help you organize your personal records in case of a family emergency.
In case of a medical emergency, for example, a wallet in your card can provide doctors with a URL where they can download a detailed medical history. In case you become incapacitated, your medical proxy can be obtained. And, in case of a death, loved ones have access to crucial records about financial accounts, trusted advisors, and final wishes.
Unlike many online storage solutions, this one is encrypted always — when information is uploaded, downloaded, or stored. In addition, “strong” passwords using non-alphanumeric characters are required and the system is monitored 24/7 by an independent third-party application for intrusion detection and prevention. The system includes workflows and features specifically for private wealth advisors, which will improve our communications with your personally and eliminate the use of non-secure emails to transmit personal data.
One feature of the system that can be particularly useful to families is its collaboration settings. Parents or grandparents can provide children access to different folders. So the beneficiary can be given access to a folder about a trust but might not be able to access other folders. Children can also be given access to portfolio data on parents’ accounts, which often becomes wise as family members age.
The online vault contains “help” videos but is intuitive enough for most computer users to figure out how to use it without instructions. If you would like us to upload documents to the vault for you or show you how to do it, or if you have any special instructions in the way we set up a vault for you, please call our office to let us know.